The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.
The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.
SUMMARY:
The temporary Administrative Assistant provides daily office support in the stewardship and cultivation of donors and prospects. The Administrative Assistant will perform routine office duties, including maintaining files, answering phones, arranging travel, and coordinating schedules/calendars. May perform special assignments with supervisory assistance.
The position supports the work of the Principal Gifts International (75%) and the Planned Giving (25%) Development teams. The temporary Administrative Assistant position reports to the Senior Associate Director, Lead for Principal Gifts International and the Associate Director of Planned Giving. The need is for 3-months with typical work hours being from 8am – 5pm with a one-hour meal period.
KEY RESPONSIBILITIES:
- Ensures office operations follow Emory and Carter Center policies.
- Manages calendars, prepares leaders for daily activities, and prioritizes meeting requests.
- Reviews and triages incoming correspondence; drafts and handles routine responses.
- Prepares, edits, and proofreads correspondence, reports, proposals, charts, and presentations, ensuring accuracy and policy compliance.
- Coordinates Gift Officer travel—including flights, lodging, transportation, expenses, and trip files—and assists with reimbursements as needed.
- Contacts donors and prospects related to travel and meetings.
- Enters and updates donor data in Raiser's Edge and other databases; codes actions appropriately and maintains accurate records.
- Organizes and maintains donor/prospect files and supports coordination with Donor Services.
- Completes forms, grant applications, and program-related documents as needed.
- Schedules meetings and special events, manages logistics, and prepares materials.
- Processes invoices, maintains records, monitors account status, and recommends cost-effective solutions; may assist with budgets, grants, and expense reports.
- Maintains databases, spreadsheets, and filing systems; analyzes data and generates reports.
- Oversees ordering and maintenance of office supplies.
- Assists with coordinating donor tours.
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
- Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
- Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
- Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).
PREFERRED QUALIFICATIONS:
- Previous experience with various personal computer software applications, in particular, a good working knowledge of the Raiser’s Edge software, Excel, Word, and PowerPoint.
- Experience in assisting with organizing meetings and events helpful.
- Positions within this classification may require the ability to type of keyboard 50 accurate words per minute.
- Previous experience in a nonprofit and/or fundraising office is a plus.
- Ability to work in fast-paced, high profile environment.
- Experience in supporting multiple principles.
- Familiarity with Raiser's Edge software and experience in travel coordination is preferred.
- Excellent interpersonal skills and ability to interact with a large and diverse group of people.
- Good writing and editing abilities, attention to detail and computer skills.
NOTE: This role must be able to commute to The Carter Center on a weekly schedule based upon business needs. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status, if approved for the role, with notice to employee. Applicants must be currently authorized to work in the United States for any employer.
