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Administrative Assistant (NGO) | Full-time, Temporary |The Carter Center

The Carter Center

The Carter Center

Administration
Atlanta, GA, USA
Posted on Friday, June 7, 2024

Administrative Assistant (NGO) | Full-time, Temporary |The Carter Center

Job Number
131055
Job Type
Temporary Full-Time
Division
The Carter Center
Department
The Carter Center
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Atlanta
Location : Name
Briarcliff Campus

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

  • Ensures office activities comply with Emory policies and procedures.
  • Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • Schedules meetings and handles logistics for meetings and special events.
  • Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
  • Oversees ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
  • Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
  • Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

SCHEDULE DETAILS:

  • This position will be fulltime (up to 40 hours weekly) for 6 months with the option for hybrid work.
  • Schedule to be determined in coordination with the supervisor but is open to remote or onsite arrangements.
  • Candidate must reside in the state of Georgia during the duration of the assignment.
  • SPECIFIC DUTIES:
  • Administer Program Finance SharePoint files
  • Creates and customizes libraries and files in SharePoint
  • Coordinates with Program Finance team the saving process of existing files
  • Archives (along with SharePoint site development); including pdf documents
  • Training coordination
  • Plans Worldwide Finance teams’ meetings and events.

PREFERRED SKILLS:

  • Logistics: event organizing and travel
  • Proficient in SharePoint
  • Technology savvy, excel, Adobe Acrobat Pro, Outlook
  • Archiving experience
  • Highly organized, demonstrate dependability, positive attitude, service oriented, proactive/creative

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.


Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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