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Senior Program Coordinator (47723)

National Conference of State Legislatures

National Conference of State Legislatures

Operations
United States · Denver, CO, USA · Denver, CO, USA
Posted on Tuesday, July 9, 2024

Job Details

Denver - Denver, CO
Full Time
High School or Equivalent

Description

JOB TITLE: Senior Program Coordinator
PROGRAM: Leaders and International Program
LOCATION: Denver-Hybrid
SALARY: $57,235 annually
STATUS: Full-time

ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development.

ABOUT THE ROLE:
This position coordinates administrative duties and responsibilities to support program operations for the NCSL Leaders' Center, Legislative Training Institute, Institute for International Cooperation and small duties from the CEO. A Senior Program Coordinator independently performs general office and program support, event organization, travel, purchasing, expense tracking, data entry and retrieval, web content updates, and file tracking and management with minimal supervision. The Senior Program Coordinator reports to two program managers, while also handling assigned functions from other program staff.

NCSL is looking for a dynamic, organized, and flexible Senior Program Coordinator to work within a team of dedicated professionals. The Senior Program Coordinator works with the entire team to ensure that we are meeting NCSL’s mission to strengthen state legislatures with some of the most VIP constituencies. The Senior Program Coordinator will also be a collaborator between the team and other NCSL programs and will be part of a community of Program Coordinators throughout the organization. Key tasks include impeccable office management, organization and support for in-person and virtual meetings. The Senior Program Coordinator must have excellent written and oral communication skills to interact with a wide variety of audiences, inside and outside the organization. Most importantly, this person must have exceptional customer service skills and a positive attitude.


WHAT YOU'LL DO:

  • Collect and monitor data on legislatures, especially legislative leaders, in the United States and internationally, using a variety of resources.
  • Track relevant news updates on legislative leaders and international legislatures and prepare regular news clippings for senior NCSL staff.
  • Assists senior staff with compiling concise, accurate, and nonpartisan responses to legislative research requests.
  • Maintain and update webpages with new research, data, policy, and legislative information. May create new webpages based on emerging issues, or as assigned.
  • Lead administrative planning and executing in-person meetings for legislative leaders, international delegations, including marketing, logistics, materials preparation, and on-site support.
  • Assist with preparing, sending, and tracking NCSL outreach to legislative leaders regarding nominations and appointments to NCSL meetings, standing committees, and other programs.
  • Independently perform clerical tasks, including word processing, editing, creating graphics, formatting, posting, and distributing various publications.
  • Provide exemplary member service, including managing inbound and outbound communications with members.
  • Support general administrative duties for the CEO.
  • Other duties as assigned.


SHARE YOUR KNOWLEDGE:
Supervisor/Management Responsibilities:
This position has no direct supervisory responsibilities. May have an opportunity to assist interns with assigned projects.

THE WORK ENVIRONMENT: This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

Minimum Qualifications:

  • High school diploma (or its equivalent) plus seven years of progressively more complex administrative experience.
  • Excellent computer-based clerical skills, including Microsoft Office and other software programs; ability to learn new procedures and applications.
  • Expertise in communicating clearly and professionally in writing and orally and dealing discretely with sensitive information.
  • Substantial experience working both independently and collaboratively as circumstances dictate.
  • High level of proficiency with simultaneously managing multiple tasks and deadlines.
  • Significant experience working under deadline pressure and adapting to changes in workloads.
  • Superior customer service and organizational skills with strong attention to detail.
  • Critical thinking and problem-solving skills.
  • Experience with budget and/or grant administration preferred (e.g., reporting, expense tracking, and budgeting).
  • Ability to travel by air approximately 4-6 times per year, generally for 1-3 nights.

Preferred Qualifications:

  • Candidates with legislative experience are preferred.


YOUR BENEFITS AT A GLANCE:
NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.

HOW TO JOIN OUR TEAM:
If you are a purpose-driven, dedicated professional looking to give as much as you get – submit your resume and cover letter by 11:59 PM MT, July 19, 2024 for best consideration. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.