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Culture and Finance Coordinator

Issue One

Issue One

Accounting & Finance, People & HR
Posted on Friday, June 28, 2024

Position: Culture and Finance Coordinator

Status: Full-Time (40 hours per week, full benefits)

Reports to: Director of People and Culture w/ dotted line to Finance Director

Salary Grade: Coordinator

Salary Range: $52,000-$56,000

Location: Washington D.C. Preferred (Remote Available)

Work Arrangement: Hybrid (two days in the office if DC-based)

About Us

Issue One is committed to winning game-changing reforms to fix our broken political system and create an inclusive democracy that works for everyone.

Since 2014, Issue One has worked to educate the public and Congress to pass legislation to increase transparency, strengthen government ethics and accountability, reduce the influence of big money in politics, protect the freedom to vote, and strengthen U.S. elections.

Issue One is helping lead the fight to protect U.S. elections and election workers in 2024, ensure a peaceful transfer of power in 2025, and win comprehensive reforms to combat disinformation on technology platforms. Issue One built the National Council on Election Integrity and led its $15 million Count Every Vote Campaigns to defend the integrity of the 2020 elections and push back against attempts to undermine faith in our democratic process.

Position Summary

We are seeking a detail-oriented Culture and Finance Coordinator to join our team. This role is essential for providing HR support and assisting with our financial operations. The ideal candidate will have exceptional organizational and communication skills and the ability to manage various tasks with precision and efficiency. This position reports directly to the Director of People and Culture and will work closely with the Finance Director on all finance-related tasks. This role is ideal for someone early in their HR or finance career or for someone looking to transition to a less intense administrative/finance role to enjoy a more significant work/life balance.

Responsibilities

Human Resources (HR) Support (75% of role)

  • Provide administrative support for all aspects of the employment lifecycle, including the hiring process of all full/part-time staff and interns. The Coordinator will post position descriptions, schedule interviews, build interview scripts, create offer letters, build orientation programs, schedule check-ins, and conduct exit interviews when someone departs.
  • Assist with our DEI committee, including creating monthly meeting agendas, providing DEI goal updates, managing the annual DEI survey, and participating in our semi-monthly DEI discussion group.
  • Act as the administrative lead throughout the performance review cycle, overseeing our trimester reflection process and the annual review/compensation adjustment period in May and June.
  • Encourage/remind staff to complete the following: the monthly allocation sheet, weekly staff recaps, any lobbying time, and submitting their monthly out-of-pocket reimbursements.
  • Measure culture and morale through quarterly staff engagement surveys via the Culture Amp platform.
  • Lead the fun committee and plan team-building events throughout the year.
  • Work closely with PCD during the annual open enrollment period and act as liaison between insurance broker and staff.
  • Maintain all position descriptions (PDs) and work with supervisors and their direct reports to update PDs as necessary.
  • Conduct research and assist with various HR-related policies and projects.
  • Support the People and Culture Director in other tasks as assigned but that are closely related to the above responsibilities.

Finance Support (25% of role)

  • Oversee and maintain credit card expense reports and properly save all receipts.
  • Complete bill pay entry into QuickBooks and act as a backup for TD Bank.
  • Conduct staff and insurance allocation entries into QuickBooks.
  • Perform bank reconciliations and enter out-of-pocket (OOP) reimbursements and insurance bills into QuickBooks.

Job-Related Experience

  • Two years of applicable HR or finance-related experience, including internships.
  • Demonstrated experience with nonprofit finance and HR systems, specifically Quickbooks, ADP, and/or BambooHR is a plus.
  • Commitment to building a more inclusive and equitable workplace and political system.

Job-Related Knowledge, Skills, And Abilities

  • Excellent communication skills, including writing concisely and professionally for internal audiences.
  • High computer proficiency with Google, Excel, and Mac iOS skills preferred.
  • Highly organized, detail-oriented self-starter with excellent time management and multitasking skills.
  • Demonstrated ability to solve problems and follow through on assignments under deadlines with appropriate direct supervision; and
  • The ability to work effectively with all Issue One stakeholders, including staff, consultants, colleagues, volunteers, media, elected officials, and the general public.

Work Coordination And Supervision

The Associate will report to the Director of People and Culture and meet with him weekly. Furthermore, the employee will actively participate in ops team meetings and meet regularly with the Finance Director.

Decision Making

The Associate will complete all assigned tasks and flag anything important for the Finance Director and People and Culture Director. The Associate must obtain approval from their supervisor before making significant purchases, publishing significant internal communications, or changing previously approved processes or procedures.

Structure and Location

This full-time, salaried, fully benefited position requires 40 hours per week. While it’s preferred for this role to be based in the Washington, D.C. area, it could become remote if the selected candidate is highly qualified. If based in DC, all staff are required to come to the office twice a week (Tuesdays and Wednesdays).

Benefits

Issue One has developed a comprehensive benefits package that invests in our staff to improve their health and promote a solid work-life balance:

  • All full-time employees are eligible for a platinum health plan with 100% of the premium paid by Issue One. In addition, the organization covers 75% of the premium for all spouses and dependents of IO staff.
  • Staff receives more than 50 paid days off annually, including holidays, vacation, personal time, and office-wide closures.
  • Issue One provides reimbursements and stipends for commuting and any work-related travel.
  • Issue One offers wellness reimbursements and student loan assistance. They are also eligible to be reimbursed for stepping outside of their comfort zone and doing something they have never done before.
  • All staff are encouraged to participate in professional development throughout the year, and the organization hosts several opportunities for fun and fellowship.

Tentative Recruitment Timeline

  • June 26-July 14: The position is posted, and resumes are collected
  • July 15-19: Resumes are screened and top candidates are identified for interviews.
  • July 22-26: first-round panel interviews take place.
  • July 29-Aug 6: Finalists identified and paid assessment conducted (if needed).
  • Aug. 7-13: Second-round panel interviews with finalists take place.
  • Aug. 19: Preferred candidate named and the role offered (contingent on a background check and verification of all educational credentials).
  • September 16-New candidate begins (flexible start date)

Special Note: While Issue One will do its best to follow the above timeline, there are instances where the selection process is shortened or delayed due to circumstances beyond our control. The organization will do its best to update all selected candidates on any changes to the timeline. In addition, while resumes may be submitted after July 14, there’s no guarantee they will be screened for a potential interview.

DEI Philosophy and Self-ID Questionnaire

At Issue One, diversity, equity, and inclusion (DEI) drive everything we do. We celebrate the unique perspectives and experiences that each individual brings to our team. Your voice matters to us, and we're committed to creating an environment where everyone feels valued and respected.

As part of our ongoing DEI efforts, we invite all applicants to voluntarily complete our self-identification questionnaire. Rest assured, your responses are confidential and have no impact on your job application. This survey helps us better understand our diverse community, ensuring that everyone has equal opportunities for success.

How to Apply

Interested applicants can apply by clicking here. Please include how you heard about the position.

Issue One is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities and all other employment laws and regulations. We intend to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity, or expression), pregnancy (including childbirth, lactation, and related medical conditions), reproductive health decisions, marital status, personal appearance, matriculation, political affiliation, credit information, employment status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking, homeless status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, rates of pay, fringe benefits, and other compensation, the application of disability and/or temporary disability policies, termination, and all other terms, conditions, and privileges of employment.