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Office Manager

Brennan Center for Justice

Brennan Center for Justice

Operations
New York, NY, USA
Posted on Tuesday, July 9, 2024

The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve the systems of democracy and justice in the United States. We work to hold our political institutions and laws accountable to the American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, end mass incarceration, strengthen checks and balances, and preserve constitutional protection in the fight against terrorism. Part think tank, part advocacy group, part cutting-edge communications hub, we start with rigorous research. We craft innovative policies. And we fight for them — in Congress and the states, the courts, and in the court of public opinion.

Position Overview:
We are seeking an Office Manager who oversees the organization’s fast-paced, 150-person NYC office. Reporting to the Manager of Administration and Special Projects, this role is responsible for overall office operations including reception oversight, inventory control, vendor relations, and facilities management.

Note: Brennan Center employees adhere to a hybrid schedule that is subject to change, with employees currently required to work in the office a minimum of three days per week, on Mondays, Tuesdays, and Thursdays. While most employees follow this in-person schedule, there may be some positions that require additional in-office days. The position is based at our headquarters in New York City.

Responsibilities:

  • Purchase office supplies and maintain appropriate inventory levels.

  • Provide project support for the Manager of Administration and Special Reports

  • Maintain all facility operations and protocols.

  • Manage operational vendor and service provider relationship, including cleaners, HVAC maintenance, electrical vendor, plant vendor, etc.

  • Support office expansions/build outs and moves.

  • Oversee daily tasks of the Office Coordinator.

  • Plan and execute organization-wide events and parties (i.e., holiday party, summer social, happy hours, etc.)

  • Coordinate large group meetings/events and conference room scheduling, as needed.

  • Process and submit operations and administrative expenses via Concur.

  • Act as point person for office maintenance, mailing, shipping, supplies, equipment, and billing.

  • Develop and implement office emergency preparedness and response plan.

  • Partner with HR to maintain office policies as necessary.

  • Coordinate office equipment maintenance with the IT department.

  • Other responsibilities as needed.


Qualifications:

  • 2 - 4 years of office and/or facilities management experience.

  • Knowledge of office management responsibilities, systems, and procedures.

  • Energetic and flexible professional who doesn't mind wearing multiple hats.

  • Strong organizational and planning skills.

  • Able to work independently with little or no supervision.

  • Enjoys the administrative challenges of supporting an office of diverse people.

  • Excellent time management skills and ability to multi-task and prioritize work.

  • Impeccable attention to detail and problem-solving skills.

  • Demonstrated ability to make decisions thoughtfully and work well under pressure.

  • Ability to lift up to 50 lb.

  • Excellent written and verbal communication skills.

  • Proficient in Microsoft Office, Outlook 365, and Concur.

  • Sense of humor.


The Brennan Center is committed to advancing Diversity, Equity, and Inclusion in the workplace. We continuously work with our staff to find new ways to increase diversity and to build and cultivate an inclusive and equitable work environment, where everyone can be their true self and feel a strong sense of belonging. As such, we seek to hire employees who have a commitment to and/or experience with diversity, equity, and inclusion. In addition, we expect employees to participate/contribute with DEI initiatives or activities with recruitment, retention, and workplace culture.

Applications:
Applicants will be interviewed on a rolling basis, and decisions will be made as soon as appropriate candidates are identified. To apply, please visit < and upload the following application materials: (1) cover letter, (2) resume, and (3) contact information for three references. Applications without all the previously listed materials will not be considered. We prefer applications to be submitted through our website.

If you have difficulty with the online system, you may send your application by e-mail to: brennancenterjobs@nyu.edu with “Office Manager” in the subject line, after registering in the online system. Please no calls or faxes.

Compensation and Benefits:
The salary range assigned for this position is $88,000 - $93,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s experience, education, and qualifications, along with internal equity considerations. Additionally, we offer a very robust and competitive array of benefits such as a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks.

In addition, this position is part of a bargaining unit represented by the National Organization of Legal Services Workers, UAW local 2320.

Note: The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. As such, we have adopted a policy requiring all employees working in the New York and Washington, DC offices to be vaccinated against COVID-19, including having a booster, or to meet the legal guidelines for an exemption.

#LI-DNI

The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. To this end, Brennan Center

  • Welcomes applicants with disabilities and applicants of all races, ethnicities, gender identities, socioeconomic identities, sexual orientations, and national origin or citizenship, including people who have been previously incarcerated;
  • Hires diverse candidates and works to improve our recruitment practices to allow for such
  • Creates a workplace where true diversity is fostered and different perspectives are valued and freely exchanged;
  • Ensures that all members of the Brennan Center community feel welcome and respected, and have equal opportunities to thrive and advance within the institution; and
  • Is committed to supporting low-income communities and communities of color particularly affected by social inequities.