Contracts administration: 70%

• Serve as contracts administration, working with project directors and senior management on completing contracts to full execution
• Using the BPC contracts template, work with projects and the CFO to obtain all required elements during the contract development process
• Oversee all outgoing and incoming consultant contracts; file and monitor the status of all contract agreements
• Assure accuracy and appropriateness of contract content and attachments
• Maintain deadlines on deliverables and communicate with all stakeholders on an ongoing basis
• Regularly update the CFO on status of pending contracts as well as executed contracts throughout the year
• Maintain contracts spreadsheet and provide weekly update to finance and accounting teams on all changes and amendments
• Ensure all required forms, including Form W-9, are received and stored in designated online folders
• Train BPC staff on internal procedures and policies for contract agreements

Manage charitable solicitation registrations: 10%

• Serve as the main liaison between URS company and BPC on all registration filings
• Track and maintain requirements for annual state solicitation filings for BPC and BPC Action
• Update the CFO on any changes to the sate filing requirements

Manage BPC subscriptions: 10%

• Track and maintain annual BPC subscriptions
• Provide timely outreach to subscription vendors and assist with obtaining quotes and negotiations
• Track subscriptions’ users and recommend appropriate edits when needed

Additional Responsibilities: 10%

• Assist with receiving and logging checks addressed to the organization, and distributing copies of checks to the accounting and development teams
• Assist Accounting and Finance teams with periodic administrative tasks and filings
• Provide additional support as needed to the CFO and undertake special projects and other duties as assigned
• Work with other support personnel to plan and organize activities including staff lunches, meetings, etc.

• 2-4 years of experience
• Experience with contracts preferred
• Excellent verbal and written communication skills
• Energetic self-starter prepared to take initiative on a wide range of responsibilities
• Excellent time-management skills
• Ability to work effectively while managing multiple projects and deadlines
• Strong interpersonal and problem-solving skills
• Excellent computer skills. Experience with and knowledge of Microsoft Office Suite; proficiency in Word a must.
• Ability to work well independently or as part of a team