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Executive Assistant

Arnold Ventures

Arnold Ventures

Washington, DC, USA
Posted on Tuesday, April 16, 2024

Arnold Ventures is a philanthropy whose core objective is to maximize opportunity and minimize injustice. We are dedicated to tackling some of the most pressing problems in the United States. We invest in sustainable change, building it from the ground up based on research, deep thinking, and a strong foundation of evidence. We drive public conversation, craft policy, and inspire action through education and advocacy.

Position Overview

Arnold Ventures is seeking a motivated individual to join the Administration team. This individual will perform a variety of administrative tasks and support our senior executives and team members as assigned. This role reports to the Director of Office Services with functional direction and tasking from supported executives.

The successful executive assistant is an energetic professional with a client service mindset who is able to work well in collaborative teams and as a solo practitioner. Providing first class administrative support to Arnold Ventures’ executives is the core goal of this position. The Executive Assistant will be based in our Washington, D.C. office.

Core Responsibilities

  • Provide first class client service to and on behalf of Arnold Ventures’ executives in support of the organization’s mission of maximizing opportunity and minimizing injustice
  • Manage executives’ calendars by setting up internal and external meetings, forecasting, and troubleshooting conflicts
  • Make travel arrangements including airfare, transportation, accommodation, and meal reservations
  • Prepare expense reports, gather and attach receipts, and work with Finance to troubleshoot expenses and report errors
  • Assist executives with tracking of regulatory compliance with regards to meetings and other events
  • Plan and coordinate events, which includes contract management, coordinating catering and any other contractors, audio/​visual needs, creating signage and name cards, greeting, and escorting guests, renting space, and cleanup
  • Perform other general administrative duties such as managing conference room calendars, answering phones, filing, printing, and binding presentations, assisting with incoming and outgoing mail and deliveries
  • Maintain discretion and confidentiality
  • Ensure compliance with administrative policies and practices, physical and operational security and safety procedures
  • Support the Office Manager with new employee onboarding, inventory-related tasks for kitchen and office supplies, events, special projects, and teambuilding activities and initiatives, as needed

Required Qualifications

  • Minimum of 10 years of work experience as an administrative professional supporting multiple executives or similar role
  • Exceptional project management, time management, and organization skills
  • Excellent oral and written communication skills
  • Able to travel domestically from time to time to provide administrative and event support
  • Expert user level knowledge of Microsoft 365 applications including Outlook, Excel, PowerPoint and Word as well as modern workplace collaboration tools (e.g. Zoom, Slack, etc.)
  • Strong leadership, people management, and relationship-building skills

Our Culture and Core Values

Our culture seeks to inspire and empower our people to innovate and develop bold ideas that will help Arnold Ventures achieve lasting impact. Our culture, and the core values that support it, should create an environment that spurs our team to think outside the box, feel comfortable pushing the boundaries of what is possible, and signal confidence in our team’s ability to make change happen through our philanthropic efforts. Although not an exhaustive list, below you’ll find examples of Arnold Ventures’ work culture.

  • We are adaptable and comfortable with ambiguity
  • We are intellectually curious, open-minded, objective, humble, collegial, and receptive to feedback
  • We are action-oriented with strong self-direction and self-motivation skills with the ability to work simultaneously on multiple projects
  • We are able to interact confidently and collaboratively with team members and navigate relationships with external experts, government leaders, advocates, and individuals

Arnold Ventures’ values reflect who we are as an organization, help us accelerate our strategic goals, strengthen our resolve, anchor us to our mission, and guide our decision-making. The successful candidate will also demonstrate the following core values that inspire the Arnold Ventures team to make a difference.

  • Respect for Ourselves & Others
  • Audacious Action
  • Collaborative Engagement
  • Depth of Thought
  • Clear Communication

Arnold Ventures is an equal opportunity employer, committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, age, sex, gender identity or expression, marital status, sexual orientation, disability, military/​veteran status, or any basis prohibited by applicable law.

Acknowledging the importance of diverse perspectives, Arnold Ventures is committed to employing individuals from a variety of backgrounds and with a variety of experiences. Members of historically marginalized communities and candidates who have been impacted by the systems we are seeking to change are strongly encouraged to apply.